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Manage payroll in Switzerland with Fiduly

This guide explains how to manage payroll in Fiduly. You will find the steps to configure the payroll module, add an employee, generate a payslip, handle the private share of a company vehicle and record benefits in kind or monetary benefits.

Payroll calculation depends on each employee’s information, the company settings, social insurance, pension funds and the salary lines configured in Fiduly.

For a more general overview of the module, also see the page Swiss payroll software with payslips.

Configure the payroll module

Each salary calculation results from the combination of employee-specific data and company settings, including insurance, social funds, contribution rates and salary lines.

In the navigation menu, choose “My HR” and click on “Payroll settings.
  • Start by configuring the data related to insurances and funds.
  • Familiarize yourself with payroll lines.
  • This list defines the different types of salary: indemnities, allowances, costs and employee and employer contributions, and their financial accounting.
  • If necessary you can edit a line or add more (by duplicating a line).
  • If you edit or add a line, press “save” or “cancel” to ignore your changes.
  • Then, under each tab, configure the different funds and contribution rates as communicated by your funds (Caisse).
  • You can have different funds or solutions for the same heading. For example, a LAA executive insurance and another for another category of employees with different rates.

  • Click on “Save”

Add a new employee

  • In the main menu, go to “My HR”, then “Employees”.
  • Click on the green cross to add an employee
  • Fill in the various employee information (main details, bank details, administrative details).
  • Enter her/his usual salary.
  • You can have different models. The latter will be taken into account by Fiduly as the current salary.
  • Fill in the different insurances then “Save” to take into account the modifications of the employee file.

Generage a payslip

  • In the main menu, go under “My HR”, then “Payroll”.
  • Click on the green cross
  • Enter the employee’s name, choose the period.
  • The payslip will be generated according to the values configured in “Employee” and “Company”.
  • Check / modify if necessary
  • Save

Record the private share of a company vehicle

When an employee can use a company vehicle for private purposes, the private share is a salary component that must be declared and processed correctly in payroll.

According to the rules applicable to the salary certificate, the private share is generally calculated based on a monthly percentage of the vehicle’s purchase price excluding VAT, with a monthly minimum. As these rules may change, always check the official guidance from the Federal Tax Administration on the salary certificate.

In Fiduly, you can add the private share of the vehicle in the salary lines.

Fiduly then adds the corresponding correction lines and calculates VAT if your company is subject to it.

Record benefits in kind and monetary benefits

  • Benefits in kind and monetary benefits may be subject to social security contributions and must be processed correctly in the salary lines.
  • In Fiduly, these items can be added to the salary lines. The corresponding deduction or correction lines are then generated according to the payroll module configuration.
  • For example:
  • Deductions :
  • Private use of a company vehicle is recorded under the “Correction for private share of company vehicle” deduction.
  • Monetary benefits, employee options and employee shares are recorded under the “Correction for monetary benefit” deduction.
  • The optional employer share for supplementary accident insurance is recorded under the “Correction for monetary benefit accident insurance” deduction.
  • The optional employer share for daily sickness benefits insurance is recorded under the “Correction for monetary benefits” deduction.
  • The optional employer share for occupational pension benefits is recorded under the “Compensation of employer occupational pension contributions” deduction.
  • The optional employer share for occupational pension buy-ins is recorded under the “Compensation of employer occupational pension buy-in” deduction.
  • The benefits Free housing, Free meals and Rent reduction for rental housing are recorded under the “Correction for benefits in kind” deduction.

These configurations can be changed in “My HR”, then “Company” and “Salary type”.

FAQ

Find answers to the most frequently asked questions about payroll module setup, employees, payslips, insurance and benefits in kind in Fiduly.

From “My HR”, open the “Company” section. There you can configure the insurance, funds, contribution rates and salary lines used to generate payslips.

From “My HR”, open “Employees”, click the green cross, then enter the employee’s main, banking, administrative, salary and insurance information.

From “My HR”, open “Payslip”, create a new payslip, select the employee and the period, then check the amounts before saving.

Fiduly calculates the amounts based on the settings configured in the payroll module, including the insurance, funds and contribution rates you enter.

Yes. You can adapt salary lines or create new ones by duplicating an existing line, then link them to the correct accounting accounts.

You can add the private share of the vehicle in the salary lines. Fiduly then generates the corresponding correction lines according to the module configuration.

Yes. Benefits in kind or monetary benefits can be added to the salary lines and processed according to the configuration defined in “My HR”, “Company” and “Salary type”.

Resources related to Fiduly payroll and accounting

To go further, also see the pages related to payroll, accounting, VAT and Fiduly setup.