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Manage accounting in Fiduly: Journal, entries and accounts

This guide explains how to manage common accounting operations in Fiduly. You will find the steps to open an accounting period, view the journal, add manual entries, attach accounting documents, view your income and expenses, export account statements, adapt your chart of accounts and manage foreign currencies.

For specific topics, also see the dedicated guides on VAT in Fiduly and the accounting balance sheet in Fiduly.

Open an accounting period in Fiduly

When you issue an invoice or record an expense, Fiduly automatically opens the corresponding accounting period.

To edit, delete or add an accounting period to be managed by Fiduly, go to “Settings”, then “Accounting”.

  • On this page, you can see the accounting periods. You can edit, delete or add them.
  • You can also import the balance sheet from a previous year if you prepared it with another accounting software.
  • You can also carry forward the changes from one year to the opening balance sheet of the following year at any time. Fiduly automatically manages the closing and opening entries.

Keep the accounting journal and add entries

When you issue an invoice or record an expense, Fiduly automatically manages the corresponding accounting entries.

However, you can also add manual entries.

From the home page, choose “My Accounting”, then select “Journal” and open it by clicking the green button.
  • Enter the date.
  • Select the “Debit” and “Credit” types by scrolling through the list of suggestions.

Enter the description

Click “Attach an accounting document” and upload your file.
Choose VAT if this entry is subject to VAT by scrolling through the suggestions. Enter the amount, choose the currency and the exchange rate.
Then click “New line” to continue adding the journal entry, then click “Save” once the journal entry is complete.

You can also attach an accounting document.

Closing and carrying forward the opening balance sheet

In the accounting settings, you can configure the automatic carry-forward of profit or loss. If this option is enabled, the difference between expenses and income appears in the balance sheet according to the configured accounts: retained profit, profit for the year, retained loss and loss for the year.

This configuration allows the result to be displayed in the balance sheet, but it does not automatically create an accounting entry. To generate the closing entries and carry forward the result for the year to the retained profit or loss account of the following year, use the “Reset opening balance sheet” button.

For more details, also see the guide preparing the balance sheet with Fiduly.

View income, expenses and dashboards

On the home page, choose the “My Accounting” tab
Then click “Dashboard”
Enter the desired start and end dates by scrolling through the calendar, and choose a “Weekly” or “Monthly” view.

Export account statements as PDF or Excel

On the home page, choose the “My Accounting” tab
Then click “Journal”, choose the accounting period, and click to export the account statement as PDF or Excel.
If you want to export the statements for a single account, click the + icon (more filters) on the right to see more options. Additional options will appear, allowing you to filter by the account you want to view.

Edit or add an account to the chart of accounts

Note: to add a bank account to the chart of accounts, do not create the account manually by following the steps described here. Instead, configure the bank account from “Settings” / “My bank account”, so that the account is correctly linked to bank transactions and reconciliation.

From the home page, choose “Settings”, then the “Chart of accounts” tab.

Go to the account you want to edit and click “Edit” next to the account name.

To add a new account, go to an account of the same type and click “Duplicate”.
A new line will appear. Change the account number and name, then click “Save”.

For these changes to be applied, you must finally click the green “Save” button at the top right of the page.

Manage foreign currencies and exchange rates

When you create your company in Fiduly, you choose your reference currency (Swiss francs “CHF” by default). Invoices, expenses and accounting entries in other currencies must include an exchange rate.

To add a currency, go to “Settings” and choose the “Exchange rates” tab.

Click + and add the currency you want to use, along with the default exchange rate. This exchange rate will be used by default when you add an invoice, an expense or create an accounting entry with this currency. You can change this rate later at any time.

Fiduly also allows you to automatically use the monthly average exchange rates published by the Federal Tax Administration (FTA). This rate is published by the FTA on the 25th of the previous month, or on the next working day, for the following month. Example: the monthly average rate for March is published on February 25. This option is useful if you are subject to VAT, as it does not create any advantage or disadvantage compared with using daily exchange rates.

Depending on the date of the invoice, expense or accounting entry, Fiduly will use the official monthly average exchange rate published by the FTA.

Of course, the exchange rate can be changed manually for each invoice, expense or accounting entry.

Payment receipt


When you receive payment for an invoice, or pay your supplier invoice, enter the actual exchange rate applied by your bank. Fiduly will automatically record the exchange rate difference.


For example, for the following invoice of 100 euros, the FTA exchange rate used when issuing the invoice is 1 euro = 1.004 Swiss francs.

You receive CHF 110.40 in your bank account instead of CHF 100.40. CHF 10 will be recorded as an exchange rate difference.
Here are the entries generated by Fiduly

Record a private withdrawal with account 2850

If you are self-employed as a sole proprietorship and withdraw money from your business bank account for personal use, this is neither a business expense nor an accounting salary.

It is a private withdrawal. In Fiduly, this type of transaction must be recorded in account 2850 – Private account.
Example of a manual entry

  • Debit: 2850 – Private account
  • Credit: Bank
  • Amount: amount of the withdrawal

With bank import or EBICS

If the transaction appears in your imported bank transactions, you can reconcile it directly with account 2850 – Private account. Fiduly will then create the corresponding accounting entry.
What not to do

Do not use the “expenses” module for this type of transaction. A private withdrawal is not a company expense.

From accounting to the VAT statement


Once your invoices, expenses, payments and accounting entries have been correctly recorded, you can generate your VAT statement in Fiduly.

See the guide managing VAT with Fiduly.

From accounting to the balance sheet


After checking your entries, account statements, bank balances and chart of accounts, you can generate your balance sheet and income statement.

See the guide preparing your company’s balance sheet with Fiduly.

Related Fiduly accounting resources


To go further, also see the guides related to accounting, VAT, balance sheet and invoicing.


Frequently asked questions about accounting with Fiduly

Find answers to the most frequently asked questions about accounting with Fiduly.

Yes. When you issue an invoice or record an expense, Fiduly automatically opens the corresponding accounting period. You can also manage accounting periods from the accounting settings.

Yes. Fiduly automatically generates the entries related to invoices, expenses and payments, but you can also add manual entries in the accounting journal.

Yes. You can attach an accounting document to an entry in order to keep the supporting document linked to the transaction.

From the accounting journal, you can choose a period and export account statements as PDF or Excel. You can also filter the export for a specific account.

Yes. Fiduly allows you to edit an existing account or duplicate an account of the same type to add a new line to the chart of accounts.

es. From the accounting settings, Fiduly allows you to carry forward changes from one financial year to the opening balance sheet of the following year. This is useful when you have finalized or corrected accounting entries and want to update the opening balances for the following financial year.

Yes. Fiduly can automatically manage certain entries related to the closing of the financial year and the opening of the following year. This option can be enabled, disabled and configured in the accounting settings.

If the automatic carry-forward of profit or loss is enabled, the difference between expenses and income appears in the balance sheet according to the configured accounts. Please note: this configuration displays the result in the balance sheet, but does not automatically create an accounting entry. To generate the closing entries and carry forward the result for the year to the retained profit or loss account of the following year, use the “Reset opening balance sheet” button.

Accounts concerned according to your configuration:

  • Retained profit
  • Profit for the year
  • Retained loss
  • Loss for the year