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Support - Accounting

Tutorial

How to start a new accounting period?

When you issue an invoice or record an expense, Fiduly automatically opens the corresponding accounting period. To modify, delete or add an accounting period to be managed by Fiduly, go to “Settings”, then click on the “Accounting” tab.
  • On this page you see the accounting periods. You can modify, delete or add one.
  • You can also import the balance sheet from a previous year, if you have done it with another accounting software.
  • You can also carry forward changes from one year to the initial balance sheet of the following year at any time. Fiduly automatically takes care of managing the closing and opening entries.

How to manage my accounting journal?

When you issue an invoice or record an expense, Fiduly automatically manages the corresponding accounting entries. But you have the option of adding manual postings. On the home page, choose “Bookkeeping”/”Journals” and then click on the green button ‘New Entry” to add a manual journal entry.
  • Select the entry date.
  • Select the debit and credit accounts.

Enter a description

Click on Attach files to add an accounting document.

Choose a VAT indication if needed. Enter the amount, currency and exchange rate.

Click on “new line” for more entry lines, then on “Save” to add your new manual entry to the accounting journal

Where can I view my income and expenses?

On the left-side menu click on « Bookkeeping » / « Dashboard»

On this page you can see different indicators and graphs for your business

You can change the period and the graph granularity Monthly/weekly

Comment générer les extraits des comptes?

On the home page, choose the “Bookkeeping” tab
Then click on “Journasl”, choose the accounting period, and click on export Account Statement in pdf or excel.
If you want to export statements from only one account, tap the + icon (more filters) on the right to see more options. You’ll see more options to filter on the account you want to see.

How do I edit or add an account to the accounting chart?​

On the home page, choose “Settings” then the “Accounting Chart” tab Go to the account you want to edit and click “Edit” next to the account name.
To add a new account, go to an account of the same type, and click on “duplicate”
A new line will appear. Change the account name and number, then press “Save”. For these changes to be taken into account. At the end, you have to press the green “Save” button at the top right of the page.

How to manage foreign currencies and exchange rates?

When you create your business in Fiduly, you choose your reference currency (Swiss Francs “CHF” by default). Invoices, expenses, and accounting entries in other currencies must be accompanied by an exchange rate. To add a currency, go to “Settings” and choose the “Exchange rates” tab. Press + and add the currency you want to use and the default exchange rate. This exchange rate will be used by default when you add an invoice, expense or make an entry with this currency. You can subsequently modify this rate at any time. Fiduly also allows you to automatically use the monthly average prices of the Federal Tax Administration (AFC). This price is published by the AFC on the 25th of the previous month (or the first working day following this date) for the following month. Example: the monthly average rate for the month of March is published on February 25. This option is interesting if you are subject to VAT because it does not entail any advantage or disadvantage compared to the use of daily prices Depending on the date of the invoice (or expense/accounting entry) Fiduly will use the official average monthly rate of the AFC.
Of course, the rate can be changed manually for each invoice, expense or accounting entry.

Payment

When you collect payment for an invoice, or pay your supplier invoice. You enter the effective exchange rate used by your bank. Fiduly will take care of accounting for the exchange rate difference automatically. For example, for the following invoice of 100 Euro, the AFC rate used when editing the invoice is 1 Euro = 1.004 Swiss Francs
You cash in your bank account 110.40 CHF and not 100.40 CHF. 10 CHF will be counted as exchange rate difference.
Here are the entries generated by Fiduly